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Milton Road Primary School

Where Learning is An Adventure


Late/Absence Procedures

Attendance Information

Regular attendance and arrival at school on time is a legal requirement. Children should not miss school unless absolutely necessary.


In the case of unexpected absence, parents must contact the school before 09.00am on the morning of absence either via email your child's name, class and reason for absence or alternatively phone the school office on 01223 712333 ext 1.


The office will log and record the reason for absence, to be kept by the school as written

evidence and which may be required by the Local Authority when monitoring attendance. If no explanation is provided, the absence is recorded as unauthorised.


Prior notice should be given of unavoidable medical appointments. Attendance and punctuality are carefully monitored by the Attendance Officer who may contact parents over issues of attendance. The Attendance Officer will work closely with the school’s Local Authority Attendance Officer, Melissa Archer, who can also offer advice and support to parents. 

Parents do not have any right or entitlement to expect leave to be given for holidays during term time. At Milton Road Primary School, we strongly discourage such holidays as learning and progress is disrupted and the lost time is detrimental to the educational progress of the child.

Amendments to the Education (Pupil Registration) Regulations 2006 and September 2013, make clear that Headteachers may not authorise holidays (or other Leave of Absence) in term time unless there are very exceptional circumstances. The school upholds these regulations and will work closely with the Local Authority (LA) to ensure that they are upheld.

Requests for long-term leave can only be granted in ‘exceptional circumstances’ and decisions are made on a case-by-case basis. No term-time leave will be granted, or deemed granted, without a formal request on the appropriate form (available from the school) being made, and a written response given. Leave of absence will not be granted if it coincides with formal assessments and tests for pupils (SATs). The school will not authorise any holidays retrospectively and may follow up any reported illness that we feel may have been a term-time holiday. The cheaper cost of holidays and travel during term-time will not be regarded as an ‘exceptional circumstance’.

Families considering going away for an extended period for reasons connected with their work or family should complete the Exceptional Leave of Absence form below at an early stage of planning. Requests will then be evaluated in line with the school's (Local Authority) attendance policy and parents/carers will be notified by the school as to whether the absence will be authorised or not. Requests can be sent to the Attendance Administrator Mrs Rebecca Napper at


Please note, pupil places cannot normally be held open for more than six weeks and may be taken by others on the waiting list.